You have a specification or design.
Share your datasheet, drawings or procurement package. We review the manufacturing scope, interfaces and project requirements.
Share Your RFQISO-Certified Manufacturer
ISO 9001 · 14001 · 45001From Your Specification
to Delivery.
Understand how technical work, quotation and order decisions come together—from your initial requirements to delivery and support.
Getting startedStart with what
Start with what
you already have.
We work with EPC contractors, equipment suppliers, OEMs and package builders at different stages of project development.
You have an application to discuss.
Send your operating conditions and what you need to achieve. We discuss the relevant equipment route and the information needed next.
Share Your RequirementsEngineering processEngineering & delivery.
Engineering & delivery.
From requirements to equipment.
Technical work progresses against confirmed inputs and agreed scope. Commercial decisions run alongside it, with clear points of coordination.
- 01
Requirement review
Review your existing equipment design or application requirements against the requested supply scope.
You share
RFQ, datasheet, specification, available GA or P&ID, process conditions and project document requirements.
We review or prepare
Check duty, temperatures, pressures, medium, interfaces, materials and electrical supply; identify missing or conflicting inputs.
Next milestone
A requirement review and the questions needed to establish the design basis.
- 02
Technical & compliance clarification
Resolve technical assumptions and establish what compliance and certification mean for this project.
You share
Clarification responses, destination, hazardous-area classification and the customer’s certification requirements.
We review or prepare
Distinguish design compliance from formal certification; clarify equipment, component or panel scope, acceptance requirements and third-party involvement.
Next milestone
A clarified technical basis and a proposed compliance route for review.
- 03
Preliminary engineering & selection
Assess the heating route and configuration, or review the feasibility of manufacturing to your existing design.
You share
Available design basis, operating cases and confirmed scope boundaries.
We review or prepare
Review thermal duty, surface loading, materials, flow arrangement, mechanical interfaces, controls and protection where applicable.
Next milestone
A preliminary equipment concept and technical data, with assumptions identified.
- 04
Detailed engineering & approval
Prepare project-specific engineering against the agreed order or engineering scope and confirmed inputs.
You share
Confirmed engineering scope, design inputs, vendor-data requirements and approval arrangements.
We review or prepare
Prepare agreed datasheets, GA, electrical and interface documents, ITP and certification planning; manage review comments and revisions.
Next milestone
Approved documents for the relevant manufacturing scope and confirmed design or certification requirements.
- 05
Manufacturing, inspection & FAT
Manufacture to the approved documentation and execute the agreed inspection and testing activities.
You share
Relevant drawing approvals, inspection plan, acceptance criteria and applicable certification requirements.
We review or prepare
Perform applicable material, dimensional, welding, pressure and electrical checks; verify controls and interlocks; coordinate agreed witness points and certification activities.
Next milestone
Inspection and FAT records, applicable certificates or compliance documentation, and agreed release requirements.
- 06
Delivery & technical support
Prepare the agreed handover documents and support the equipment through installation, startup and operation.
You share
Delivery instructions, final document requirements and the agreed support scope.
We review or prepare
Prepare packaging, preservation and handover records; provide agreed installation guidance, startup support, troubleshooting and spare-parts assistance.
Next milestone
Equipment and final documentation handover. Remote or on-site support is provided according to the agreed scope.
Quotation & order processA clear commercial path.
A clear commercial path.
An agreed scope at every step.
The purpose of the quotation determines the proposal depth. Order conditions and review responsibilities are confirmed before the next phase starts.
- 01
Inquiry & project context
Tell us your role, the project stage, equipment quantity, quotation purpose and tender deadline. We establish the review and proposal scope.
- 02
Proposal level
We agree whether the request calls for a budgetary proposal, a formal technical bid or a separately scoped engineering service.
- 03
Quotation & evaluation
The offer states its technical basis, inclusions, exclusions, assumptions and validity. Technical and commercial feedback is reviewed during evaluation.
- 04
Scope & terms confirmation
Confirm equipment, documentation, certification, inspection, delivery schedule, payment terms and agreed Incoterms before placing the order.
- 05
Order confirmation & kick-off
Confirm the order or engineering instruction, applicable start conditions, design inputs, document schedule and review responsibilities.
- 06
Delivery & order completion
Coordinate release, shipping documents, transportation and handover against the agreed delivery and commercial terms.
Where the two processes meet
Before quotationClarify the technical scope and identify the assumptions behind the offer.
Before detailed engineeringConfirm the engineering instruction, design inputs and applicable start conditions.
Before manufacturingObtain relevant drawing approvals and satisfy the agreed order conditions.
Proposal levels & engineering depthThe right level of detail.
The right level of detail.
For the stage of your project.
Engineering support deepens as requirements and procurement scope become clearer. A budgetary proposal, a technical bid and detailed engineering serve different purposes.
| Proposal level | Typical information | Purpose & preparation basis |
|---|---|---|
| Budgetary / preliminary proposal | Principal specifications, initial supply scope, assumptions, indicative pricing and a preliminary delivery basis. | For early project evaluation. Information and pricing remain subject to clarification and the stated quotation conditions. |
| Technical & commercial bid | Project datasheet, technical proposal, preliminary GA where required, control concept, certification approach, deviations and commercial quotation. | For a defined tender or procurement evaluation, against available inputs and an agreed bid-support scope. |
| Detailed engineering | Project-specific detailed design and the approval, manufacturing and handover documents included in the agreed scope. | Against a confirmed order, contract or separate engineering instruction, confirmed inputs and agreed start conditions. |
Preliminary arrangement drawings and bid data are for evaluation; final dimensions and technical details are subject to detailed engineering. Extensive pre-order calculations, alternative designs or tender-specific engineering require an agreed scope and commercial arrangement.
Throughout the projectCompliance, changes and documents.
Compliance, changes and documents.
Controlled from the start.
These activities cross both processes. They are reviewed at defined stages rather than left until the equipment is ready to ship.
Compliance & certification
Identify requirements → confirm the route → incorporate into design → coordinate inspection and certification → compile final documentation.
Requirements are identified at RFQ stage and clarified before final engineering. Where project-specific certification is required, activities are integrated into design, manufacturing, inspection and handover.
Hazardous-area & electrical requirementsGB Ex, IECEx, ATEX, NEC / Class I Division 2 and any required listing or approval.
Destination & pressure-equipment requirementsApplicable EAC / TR CU requirements, PED or ASME requirements.
Material records & inspectionSpecified EN 10204 documentation and agreed customer or third-party inspection.
Examples for project review only. These systems have different scopes; the applicable route, certificate holder, acceptance and documentation requirements must be confirmed. Listing them does not imply XGTHERMAL holds every certification.
Change & revision control
Record changes → review their impact → agree revisions → update the project baseline.
Changes to duty, materials, interfaces, electrical supply, certification or supply scope are reviewed for their effect on design, price and delivery before the affected work proceeds.
Documentation & engineering information
Identify document purpose → agree the document list → track revisions and approvals → issue final versions.
Bid-stage documents are preliminary and do not authorize manufacture. Detailed manufacturing information is released progressively according to the agreed scope and project status; internal BOMs, fabrication details and PLC source code are not automatic deliverables.
What to prepareA useful first conversation
A useful first conversation
starts with a few essentials.
Send what you have. Information that is not yet fixed can be marked “to be confirmed”.
Files & project stage
Datasheets, specifications, drawings or an outline of the application. Tell us whether this is an initial study, tender or purchase.
Process conditions
Medium, flow range, inlet and target temperatures, operating pressure and relevant operating cases.
Interfaces & site
Installation space, connections, electrical supply, ambient conditions and hazardous-area requirements.
Delivery & documentation
Quantity, destination, schedule, required certification, inspection and document requirements.
For drawings and attachments, please use email or WhatsApp. Our contact page provides both options alongside a quick message form.
FAQ
Before we move forward.
Practical questions about specifications, drawings, approvals and inspection.
Can you manufacture to our existing design?
Share your drawings and specification for review. We assess manufacturing scope and interfaces, then identify requirements or deviations before confirming the offer. Existing designs do not need to be replaced with a new equipment selection exercise.
What if our RFQ is incomplete?
Send the information you have and mark uncertain items as to be confirmed. We identify missing inputs, state any preliminary assumptions and request clarification before finalizing the affected design or proposal.
Can you support a tender before an equipment order is placed?
Tender support is reviewed against the project stage, submission requirements and available inputs. The proposal scope and document depth are agreed before proceeding; preliminary bid documents are distinct from final manufacturing information.
When can we request detailed calculations or drawings?
Project-specific detailed engineering requires an agreed scope, confirmed inputs and agreed start conditions. If detailed engineering is needed before an equipment order, a separate engineering scope and commercial arrangement can be discussed.
Does compliance with a standard mean the equipment holds a certificate?
No. Design compliance and formal certification are distinct requirements. We clarify the required equipment or component scope, destination acceptance, issuing-body requirements and third-party involvement before confirming the certification route. No certification is implied solely by listing a standard on this page.
What happens when requirements change?
Provide revised requirements with the changed items identified. We review the impact on engineering, compliance, scope, price and delivery, then confirm revisions before proceeding with the affected work.
Can we arrange FAT, third-party inspection or site support?
These activities can be included when agreed for the project. Inspection scope, witness points, acceptance criteria, scheduling and commercial terms are confirmed in advance. Remote and on-site support are defined by the agreed service scope.
Have a specification?
Let’s review it together.
Share your drawings, process conditions or initial project requirements.